Below are Facilities services that are common for student organization events and activities. The Center for Student Involvement (CSI) assists student organizations with determining and scheduling these services.
Facilities provides several services for events. Consult with your CSI advisor to assist with determining and scheduling the services described below.
Resource: Event Services Policy by Facilities
Tables & Chairs
Tables and chairs can be provided for both indoor and outdoor events. Be aware that your student organization may need to pay a fee for any delivery and set-up for weekend events. If Facilities is not able to provide tables and chairs, consult with your CSI advisor to explore other options.
Stages
Facilities no longer provides stages so consult with your CSI advisor to explore other options.
Recycle, Compost & Trash Cans
If you plan to serve food at your event, then you are required to have recycle, compost, and trash cans. The number of cans you need depend on the size of your event in terms of projected attendance and amount of space used.
Lawn Sprinklers
If your event will be on one of the lawns, then you must request that the lawn sprinklers (also called irrigation system) are turned off during your event. Be sure to include event set-up and tear-down times when requesting times for the lawn sprinklers to be turned off.
Electricity
If your event will require the use of electricity beyond a few outlets or if your event is in an area of campus where there are no accessible outlets, then you will need the campus electrician to evaluate your electrical needs and provide any additional electrical support so that you have sufficient electricity.
Custodial Services
In addition to recycle, compost, and trash cans, Custodial services are available to clean event spaces if requested or as needed. Keep in mind that sometimes Custodial services will be required and your student organization will be charged a fee per event.
Service Fees
Each of the circumstances listed below may result in a $100 fine charged to your student organization's fund account:
- If additional cleanup is required (e.g. locating missing equipment, bussing tables).
- If equipment is delivered and event was cancelled, and either no notice or less than 24 hours’ notice was provided to Facilities.
- If you have requested additional furniture less than 24 hours prior to your event.
- If you have requested to be on site to assist/advise during the set-up and you are more than 5 minutes late.
- If your request includes delivery of equipment but when we arrive there is already equipment in place (equipment normally used for that space).
- If you use equipment that has been set up or set aside for use by others without first coordinating such use with Facilities staff.
In addition, replacement costs for all missing or damaged equipment may be charged to your student organization's fund account.
Note #1: Event and equipment requests are approved on a "first come, first serve" basis. Approval of requests are dependent upon availability of equipment and/or staff regardless of the number of days the request is received prior to the event.
Note #2: Facilities no longer works on weekends free of charge. Any requests for weekend events will be charged to the student organization at $72 per hour per Facilities staff member (minimum of 2 staff), who each have to work a minimum of 4 hours. Work hours for weekdays are 6:00am-2:30pm.
Note #3: Facilities rates are subject to change.
Resource: Event Services Policy by Facilities