The Office of Accessible Education (OAE) provides reasonable accommodations in both housing and dining for students with disabilities who live on campus. Each student’s needs are determined on an individualized, case-by-case basis. These accommodations are made on the basis of availability, and must be made as far in advance as possible or upon onset of disability.
To provide needed housing and dining accommodations OAE works in coordination with both the Housing Office and Dining Services. OAE’s role is to determine the specific housing and/or dining accommodations a student requires based on their documented disability. Housing assignments/placements are exclusively made by the Housing Office.
All first-years requesting housing accommodation due to their disability or documented medical condition, should register with OAE as soon as possible as timely notice is needed to coordinate accommodations.
For more information about general housing and first-year housing please visit Housing.
IMPORTANT NOTE:
The Housing Office, based on the prescribed accommodation, will assign you to a housing residence; OAE is not involved in the selection of your housing unit. Please note, housing accommodations may become void if the selected housing preferences on your housing application contradict the nature of the approved housing accommodation(s) and/or if you apply for housing as part of a group. A group is defined as a student requesting to live with one or more room/suite mates.
Students living on campus and who have a newly-diagnosed condition or changes to a previously-documented condition may request housing accommodations or reassignment to another type of room or residence. New housing accommodations or reassignments are made on a space-available basis and only for the student whose disability needs change.
Newly diagnosed student must request housing accommodations by registering with the Office of Accessible Education (OAE).
Students with housing accommodations in place requesting reassignment should contact OAE as soon as possible to schedule an appointment. Students will be required to provide updated documentation.
IMPORTANT NOTE:
The Housing Office, based on the prescribed accommodation, will assign you to a housing residence; OAE is not involved in the selection of your housing unit. Please note, housing accommodations may become void if the selected housing preferences on your housing application contradict the nature of the approved housing accommodation(s) and/or if you apply for housing as part of a group. A group is defined as a student requesting to live with one or more room/suite mates.
At times a student's documented disability precludes them from participating in the meal plan associated with their assigned housing. Students requesting a modification to a meal plan must register with the Office of Accessible Education (OAE) as soon as possible as timely notice is needed to coordinate any approved accommodation.
For more information about general dining and dining plans please visit Dining Services.
Santa Clara University is committed to ensuring that students with disabilities are afforded equal access to the University’s educational programs and activities. In furtherance of this commitment, the Service Animal and Assistance Animal Policies in University housing set forth the guidelines for the use of Service and Assistance Animals by students in University-operated housing.
Santa Clara University has a no-pet policy in student housing. In accordance with federal and state laws, students with disabilities have a right to request an exception to this policy through the Office of Accessible Education (OAE). Students who would like to request an exception must register with OAE.
All reasonable efforts must be made to make the request in advance of arrival on campus. Failure to do so may result in a delay of accommodations and/or preclude the use of the Assistance Animal in University Housing.
Students can request to have an Assistance Animal in housing at any time during the year. However, in order to ensure the availability of appropriate housing for students with Assistance Animals, students should contact OAE in advance of the following dates:
| Undergraduate and Graduate Students | Law Students |
| Fall Quarter: May 1 | Fall Semester: June 1 |
| Winter Quarter: November 1 | Spring Semester: November 1 |
| Spring Quarter: March 1 |
If the request for an Assistance Animal is approved by OAE, the student will meet with a representative of the Housing Office to determine the most appropriate housing.
In some instances, roommates or suitemates may be required to sign a Roommate/Suitemate Acknowledgment provided by Housing. The Housing Office may relocate the Owner and/or other resident students as necessary.