The PC Replacement Program annually replaces one quarter of those systems in the program, targeting the most underpowered systems first.
We have sent an email to the department chairs/heads requesting they identify the computers in their department eligible for replacement via our web-based form.The 2024-2025 PC Replacement Program targets the Dell and Apple computers with a PC Replacement Program asset tag (green tags) beginning with "2000xxx". We deploy lab machines typically during the summer (August/September) and Faculty/Staff machines are typically deployed during the Fall quarter (after the first two weeks of classes are complete).
All 2024-2025 PC Replacement Program laptops (both Dell and Apple) will have encryption turned on to encrypt all data on the laptop.
In order to maximize PC Replacement funds, we have negotiated special pricing with Dell and Apple for all of the PC Replacement (PCR) system configurations, including laptops, and are unable to alter the configurations. The uplifts in costs to departments reflects the additional cost over our budget per machine.
The 2024-2025 PC Replacement Program deployment schedule will be available in late summer 2024.
In order for a machine to be eligible for PC Replacement, it must be complete (have all components in working order), in working order, in use and have the eligible PC Replacement Property tag on the CPU and display. Machines with PC Replacement property tags starting with "19" and older are no longer eligible for PC Replacement.
Santa Clara University applies an asset tag to all University owned computers including computers not on the PC Replacement Program. Asset tags for computers not on the PC Replacement Program are white and the asset tag numbers begin with a letter, then a dash ('-'), followed by five numbers. For example, D-00967 or L-00669. Below are two representative examples of the asset tags on computers not on the PC Replacement Program. Computers not on the PC Replacement Program are not eligible for replacement by the program.
Asset tags for computers on the PC Replacement Program and projected replacement years
| Projected Replacement Year | Asset Tag | Target PC Asset Tag Example |
|---|---|---|
| 2024-2025 | Green '20XXXXX' |  |
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2024-2025 Target PCs and Macs: Dell Precision 3440, Dell Precision 3640, Dell Latitude 5410, Dell Precision 5530, Dell Precision 5550, Apple 21.5" iMac (2.3 GHz Intel Core i5), Apple 21.5" iMac uplift (3.6 GHz Intel Core i3), Apple 21.5" iMac Premium (3.2 GHz Intel Core i7), Apple 27" iMac Premium (3.6 GHz Intel Core i9), Apple 13" MacBook Pro (2.3 GHz Intel Core i7), Apple 13" MacBook Air (1.1 GHz Intel Core i5) |
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| 2025-2026 | Yellow '21XXXXX' |  |
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2025-2026 Target PCs and Macs: Dell Precision 3450, Dell Precision 3650, Dell Latitude 5420, Dell Precision 5530, Dell Precision 5560, Apple 21.5" iMac (2.3 GHz Intel Core i5), Apple 24" iMac uplift (Apple M1 Chip), Apple 24" iMac Premium (Apple M1 Chip), Apple 27" iMac Premium (3.6 GHz Intel Core i9), Apple 14" MacBook Pro (Apple M1 Pro), Apple 13" MacBook Air (Apple M1 Chip) |
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| 2026-2027 | Orange '22XXXXX' |  |
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2026-2027 Target PCs and Macs: Dell OptiPlex 7000, Dell Latitude 5430, Dell Precision 5470, Apple 24" iMac (Apple M1 Chip), Apple 14" MacBook Pro (Apple M2 Pro), Apple 13" MacBook Air (Apple M1 Chip) |
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| 2027-2028 | Black '23XXXXX' |  |
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2027-2028 Target PCs and Macs: Dell OptiPlex 7010, Dell Latitude 5440, Dell Precision 5480, Apple 24" iMac, Apple 14" MacBook Pro, Apple 13" MacBook Air |
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