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Workday Student

Project Overview

Research/Discovery & Plan


July 2021 to September 2021

Understand the use of eCampus, SCU’s current Student Information System (SIS)

Identify technical and staff resources

Identify & catalog needed external integrations

Recognize current business processes

Organize data for future conversion to Workday

Introduce Workday Student to Santa Clara

Construct a foundation tenant

Architect & Build

October 2021 to June 2022

Construct the frame of future Student IS in Workday

Convert data from old systems into Workday

Design current business processes in Workday

Create new security framework for appropriate data access

Instruct SCU staff on configuring and building tasks in Workday

Assess configurations and builds through thorough testing and validation

Test & Deploy
Test & Deploy

July 2022 to November 2023

Current State

Inspect specific parts with comprehensive and coordinated testing process

Deploy individual components of Workday Student based on incoming 2023 class

Finalize all business processes in Workday through student life cycle

Confirm security access to Workday data

Conduct training workshops for faculty, staff and students

Establish long-term support network on-campus and online

It will take an estimated two and a half years to expand Workday from its current HR and Finance functions to also encompass Student information, thereby consolidating Santa Clara’s business functions on an adaptable and cloud-based platform. Unlike the HR and Finance implementations, Workday Student will roll out in five segments instead of in one launch.

Rollout Timeline:

  • November 2022: Integration to Slate and ACES2, admissions, tuition deposits, academic calendar, academic units, programs of study and student core
  • December 2022: New student financial aid, course catalog and class schedule
  • March 2023: Registration, advising, tuition and fee assessment, continuing student financial aid and student record conversion
  • August 2023: Financial aid distribution, billing and payment processing
  • October 2023: Grading, graduation, transcripts and end-of-term processing

Please check this page for continuous updates on the Workday Student project. As the project progresses this page will be updated with detailed information about the build. You will also find answers to Frequently Asked Questions, video previews of new Workday features, training guides and more.