University Budget Office

Santa Clara University

FY25 Timeline

A downloadable PDF version of the schedule is available at --> FY25 Budget Schedule

1/26/24

Budget process planning

2/9/24

All proposed budget structure changes submitted to the University Budget Office

3/1/24

Graduate enrollment, tuition, and financial aid budget information
confirmed

Jesuit School of Theology enrollment, tuition, and financial aid budget
information confirmed

School of Law enrollment, tuition, and financial aid budget information
confirmed

3/8/24

Endowment income allocation amounts and uses confirmed with
President, Provost and Vice Presidents

3/11/24

Tuition and Student Fees schedule finalized and distributed

3/12/24

Undergraduate enrollment, tuition, and financial aid budget information
confirmed

3/15/24

University departmental allocations to Cabinet - includes Department
Operating Expenses, Student Wages, Library Acquisitions, Financial Aid
(with attachment)

3/22/24

VP Phase I portfolio reallocations submitted to the University Budget Office

Tentative April

University Budget Forum

4/1/24

Human Resources freezes data for review during HR Salary Planning Process

4/12/24

Phase II: All funds allocations and endowment income plus instructions for student wage, department operating expense, and transfer budgets distributed to Deans, Vice Provosts, EDs, Assistant Vice Presidents. Phase II also includes Worktag (Activity and/or Assignee) Budget details. Staff salary base and supplemental pay (car allowance, housing allowance) also included to designated & auxiliary funds.

5/10/24

Faculty base salary & supplemental pay budget submitted to University Budget Office

Staff base salary & supplemental pay budget submitted to University Budget Office

System entry of tuition and financial aid budget sources and uses (input
by University Budget Office only)

5/17/24

DEADLINE: College/Schools/Units build sources and uses of student wage and department operating budget and submit completed budget workbooks, and Worktag (Activity and/or Assignee) Budget details to University Budget Office. Needs to include Worktag (If Applicable)

June 3, 2024

System entry of miscellaneous revenue budgets, undergraduate tuition and
financial aid.

System entry of debt budget

June 21, 2024

System entry of student wages and department operating expense budgets
(incl. gift transfers, reserve transfers, student wages, operating expenses) -
all fund types.

System entry of Library Acquisitions budgets

System entry of faculty salary budget sources and uses (input by
University Budget Office only)

System entry of staff salary budget sources and uses (input by University
Budget Office only)

System entry of benefits budget sources and uses (input by University
Budget Office only)

June 28, 2024

Final comprehensive operating budgets confirmed with Deans, Vice
Provosts, and Associate/Assistant Vice Presidents (included salary
planning)