Incident Reporting

Incident reporting is intended to determine causative or contributing factors of occupational injuries and illnesses and for use in determining if any action is necessary to prevent recurrence.

Incidents to Report

The following should be reported:

• Near misses 
• Injuries
• Illnesses
• Exposures
• Fatalities
• Hazardous material spills

Faculty, Staff and Students should report any of the above incidents. There are slightly different procedures for Staff, Faculty, Student Employees vs. Students and Non-Employees so please refer to the instructions for your function.

SCU Employees = Faculty, Staff & Student Workers

Supervisors have the best understanding of hazards associated with their operations and how to prevent injuries and illness from occurring. In the case of an injury to an employee,  the employee's direct supervisor is responsible for notifying Human Resources of the incident. The incident will then be reviewed and corrective actions are instituted. Employees should fill out the Employee Incident Report Form at the time of the injury.  Form is linked below.

Map to Workers' Compensation Clinics is available from EHS and HR.

SCU Students and Non-SCU Employees

Santa Clara University reviews student and non-employee incidents to prevent recurrences. The SCU contact for the student or non-employee will assist the EHS Director in collecting the necessary information. If the student is a student employee and the incident occurs while working they should fill out the form below. Similarly non-SCU employees injured while working in the SCU Campus should fill out the Student and Non-SCU form below.

Serious Injuries/Illnesses or Fatalities: Cal OSHA defines as:  

• • inpatient hospitalization, regardless of length of time, for other than medical observation or diagnostic testing;
  • amputation;
  • loss of an eye;

"Serious degree of permanent disfigurement.  (h) “Serious injury or illness” means any injury or illness occurring in a place of employment or in connection with any employment that requires inpatient hospitalization for other than medical observation or diagnostic testing, or in which an employee suffers an amputation, the loss of an eye, or any serious degree of permanent disfigurement, but does not include any injury or illness or death caused by an accident on a public street or highway, unless the accident occurred in a construction zone."

There are no reprisals or other job discrimination for expressing any concern, comment, suggestion or complaint about a health and safety related matter.